Admin SOP & Ideas

Dear all, I am implementing a SOP when supporting staff in ICT department are on MC or go for time off.



Medical Leave


When anyone of you go for medical leave, please update an Excel spreadsheet in the sharing folder.



OT & Time Off

When you are on OT and Time Off, please update the Excel spreadsheet as well.


The rationale for all these is that whenever something crops up, we will need data to back us up. These are only one set of data. We will refer to other data as well (eg: time off form, sign-in book) to verify that the data is accurate.

The learning point is that it is good to have information from a few sources, and with that, the information we have is more accurate.

I will also use the data to do planning and to access how the department is doing.


Ideas

Regarding the collection of money for the printing, you could get one of the pupils to do it during the lesson. He will use a classlist to collect the money. At the same time, create a folder to collect the photos, with the pupils renaming the photos to their register number, followed by their names. The person who collect the money will then check the folder to confirm the photos to be printed.

At the end of the day, it is also a good opportunity for the boy (who collects the money) to learn to be responsible and some organisation skills (how to go about collecting money). If money is missing, we can also pay the balance, as I don't think the amount will be significant.

So, do think about it.

Last but not least, shall end with a quote:

If one wants to do it, he will do it. Anything else is an excuse. (unknown)